# ARTSVP Blog > Guides to the art weeks, case studies from art fairs and galleries, and practical advice on running art events, from ARTSVP, the event platform for galleries, art fairs and cultural institutions. Every post is also available as Markdown: add .md to its URL (for example https://artsvp.com/blog/art-fair-gallery-checklist.md). The ARTSVP product itself is described at https://artsvp.com/llms.txt. ## Art week guides - [Your Daily Guide to Miami Art Week 2025](https://artsvp.com/blog/your-daily-guide-miami-2025.md): Check this ultimate guide to help you navigate this week’s lineup and the must-see events you won’t want to miss. Discover events, art fairs, exciting previews, afterparties, and more. Plan your perfect art-filled week! - [Ultimate Guide to Paris Art Week 2025](https://artsvp.com/blog/ultimate-guide-to-paris-art-week-2025.md): New week.. new guide! Check this ultimate guide to help you navigate this week’s lineup and the must-see events you won’t want to miss. - [Ultimate Guide to Frieze Week 2025](https://artsvp.com/blog/ultimate-guide-to-frieze-week-2025.md): We’ve put together something special with our friends at Flo London: a day-by-day guide to Frieze Week 2025! Discover unmissable events, art fairs, exciting previews, afterparties, and more. Plan your perfect art-filled week! - [Our takeaway on Basel Art Week](https://artsvp.com/blog/basel-art-week.md): We picked our favourite moments, venues, openings, and more, from a packed week in Basel. From bold new debuts to quiet riverside breaks, these are the highlights that really stayed with us. Scroll through for what made Basel Art Week 2025 special in our eyes. - [Ultimate Guide to Miami Art Week 2024](https://artsvp.com/blog/guide-miami-week-2024.md): Dive into our day-by-day guide to Miami Art Week 2024! Discover unmissable events, art fairs, exciting previews, afterparties, and more. Plan your perfect art-filled week in the heart of Miami! ## Case studies - [Case Study: The Art Show maximising funds through custom tickets configuration](https://artsvp.com/blog/case-study-the-art-show.md): Explore how ARTSVP supported The Art Show in integrating ticketing and donation features for their fundraising event. - [Case Study: London Gallery Weekend boosting brand awareness and engagement across various locations](https://artsvp.com/blog/case-study-london-gallery-weekend.md): Find out how ARTSVP's tools helped London Gallery Weekend by centralising bookings, improving footfall, and delivering real-time data. Our solutions supported over 130 galleries and enriched VIP experiences, contributing to the event's standout success. - [Case Study: The Treasure House Fair increasing footfall through booking links and exhibitor portals](https://artsvp.com/blog/case-study-the-treasure-house-fair.md): Discover how The Treasure House Fair boosted attendance and expanded its audience by leveraging ARTSVP's exhibitor portals and booking links, resulting in a more effective marketing strategy. - [Case Study: Dallas Art Fair optimising revenue streams through on site tickets](https://artsvp.com/blog/case-study-dallas.md): Learn how the introduction of ARTSVP's Point of Sales terminals revolutionised the Dallas Art Fair ticketing process, streamlining transactions, and enhancing attendee experience. - [Case Study: Woolwich Contemporary Print Fair’s digital triumph](https://artsvp.com/blog/case-study-wcpf.md): Amidst a landscape of evolving technological landscapes, WCPF strategically embraced digital innovations to enhance its reach and engagement. Through a series of planned initiatives, WCPF not only streamlined its booking process but also gained invaluable insights into audience behaviour and campaign effectiveness. ## Art fairs - [A practical checklist for galleries heading into art fair season](https://artsvp.com/blog/art-fair-gallery-checklist.md): A practical checklist for galleries heading into art fair season: guest lists, personal invitations, check-in, follow-up and getting your events listed for Frieze Week. - [How to art fair back to back: London & Paris edition](https://artsvp.com/blog/art-fair-back-to-back.md): Drawn from years of experience moving through art weeks, these tips are designed to help make the most of every moment. Connect with great people, enjoying unforgettable moments, and stay energised all the way through. - [How WhatsApp became the art world’s favourite tool..and how we’re using it!](https://artsvp.com/blog/whatsapp-in-the-art-world.md): From real-time notifications at check-in to pop-up group chats during art weeks, here’s how we’re using WhatsApp to make things smoother, friendlier, and a little more connected. - [Everything you need to know about Exhibitor Portals](https://artsvp.com/blog/everything-you-need-to-know-about-exhibitor-portals.md): Providing efficiency, transparency, and security, exhibitor portals allow exhibitors to issue invites, manage bookings, and receive real-time updates on guests arrivals. Discover why they’re becoming an essential tool for art fairs and how they can elevate your event experience. - [7 Tips to Supercharge your Art Fair](https://artsvp.com/blog/tips-supercharge-art-fair.md): What truly makes an art fair unforgettable? We've put together essential tips to help you create a memorable experience for anyone stepping through the doors—from unique venues and diverse audiences to engaging year-round programming and seamless visitor experiences. Read on for insights and examples to supercharge your next fair! - [Surviving (and thriving) at art weeks: 10 essential tips to make the most of your visit](https://artsvp.com/blog/surviving-art-weeks.md): Make the most of your art week with our essential survival guide, featuring expert advice from TheArtGorgeous. These tips will help you navigate art weeks with ease and enjoy every moment while keeping your energy up. - [Inside Frieze Week: Our work with 5 leading London art fairs](https://artsvp.com/blog/frieze-week-2024.md): From iconic fairs like Frieze to more intimate, experimental exhibitions, ARTSVP has been proud to provide seamless ticketing and VIP experiences across London's art scene last week. - [Interview with Nazy Vassegh, founder of the Eye of the Collector.](https://artsvp.com/blog/interview-nazy-vassegh.md): Nazy Vassegh, founder of Eye of the Collector, offers exclusive insights into the upcoming edition of the fair and shares highlights from past editions. Dive into the interview below for more details. - [Meet Pauline Loeb, Founder of artfairmag](https://artsvp.com/blog/pauline-loeb-artfairmag.md): Pauline Loeb takes us on a journey through her daily routines, the evolution of artfairmag from a side project to a full-time commitment, and the significant role Instagram plays in complementing the platform's core mission. - [Stepping into Frieze Week](https://artsvp.com/blog/stepping-into-frieze-week.md): With Frieze Week approaching, our clients are receiving lots of RSVPs for a wide range of events. We are excited to share highlights from three of our clients. Frieze London and Frieze Masters, 1-54 Contemporary African Art Fair, Minor Attractions - [Reshaping the invitation process: Exhibitor Portals - out of Beta](https://artsvp.com/blog/gallery-portals-out-of-beta.md): The use of Gallery Portals highlights how technology can effectively address real-world challenges, making processes more efficient. As the art industry continues to evolve, solutions like Gallery Portals will undoubtedly play a pivotal role in shaping its future, ensuring that art fairs, galleries, and guests continue to thrive in the digital age. - [Collaborating with art fairs on innovative solutions](https://artsvp.com/blog/collaborating-to-build-features-for-art-fairs.md): How we have collaborated with our clients to create remarkable solutions and adapt to the evolving needs of the art fair landscape. - [Introducing: Exhibitor Portals](https://artsvp.com/blog/introducing-exhibitor-portals.md): The article discusses the challenges that art fairs face in providing an easy way for exhibitors to invite their guests after the shift from physical to digital passes. The use of promo codes and multi-use links, though used as an alternative to handling exhibitor's client data, is open to abuse and does not provide an optimal booking experience. The solution to these challenges is the introduction of exhibitor portals that allow galleries to generate unique single-use invites and distribute them directly to their clients. The use of portals provides further benefits to both the fairs and the exhibitors, including saving time communicating with individual galleries, reducing holding contact data, and allowing galleries to see when their guests have booked and been checked in at the fair. - [A booking system for the (entire) Art world!](https://artsvp.com/blog/launch-of-free-plan.md): ARTSVP, a ticketing and booking system designed for art businesses, has announced that their Starter Plan is now completely free. This plan offers a range of features to help businesses set up ticketing for events easily and efficiently, making it accessible to more people than ever before. ARTSVP also highlights the benefits of using a booking system, such as improving communication with customers and predicting footfall to events using past data. - [6 Art Fairs using ARTSVP this May (NYC)](https://artsvp.com/blog/6-art-fairs-nyc.md): Learn about 6 art fairs happening in May in New York City that are using ARTSVP, a tool that helps manage invited guests, sell tickets, and simplify the front of house experience. The post also highlights the personalized booking experience and unique invite link features of ARTSVP. - [Art Fairs - and more - Calendar (April 2022)](https://artsvp.com/blog/fairs-april-2022.md): The article discusses the upcoming Venice Biennale, which was delayed for a year due to the pandemic, and is curated by Cecilia Alemani with the theme of "The Milk of Dreams." The article also highlights other art fairs taking place in April 2022, including Miart in Milan, Material Art Fair in Mexico, Dallas Art Fair, SP-Arte in São Paulo, the London Art Fair, and Roy's Art Fair. The article concludes with a list of selected international art fairs taking place in April 2022 and a mention of ARTSVP, a company that handles VIP bookings and ticketing for large-scale art events. - [How art fairs are simplifying access for exhibitors' guests](https://artsvp.com/blog/fairs-access-exhibitors-guests.md): This blog post discusses the challenges that art fairs face in managing exhibitors' guests and how digital solutions can help make the process more efficient. The post highlights the benefits of using digital invites and multi-use invites to manage guest lists, personalize the booking experience, and track attendance. It also explores the concept of golden invites, which can help manage last-minute requests for passes. Overall, the post aims to provide insights into how art fairs can adapt to the changing digital landscape while still meeting the needs of their exhibitors and guests. - [Introducing invite links](https://artsvp.com/blog/introducing-invite-links.md): This blog post introduces invite links as a new feature of ARTSVP that provides event organizers with a personalized booking experience for invited guests while managing who can book or RSVP. The post highlights the benefits of invite links, provides an example of how guests can book through a personalized invite link, and explains when and how to generate invite links. It also mentions the use of API and links to the ARTSVP help center for more documentation and a demo request. - [How to handle bookings for a fair](https://artsvp.com/blog/handle-bookings-art-fairs.md): This blog post is a guide to help art fair organizers manage their guest lists and booking systems. It provides tips for segmenting the audience, managing capacity, and inviting guests through different channels. The post also discusses the importance of clear communication, booking pages, reminder emails, and front-of-house management. The aim is to provide practical insights into how to streamline the process of organizing an art fair, whether for VIPs, the press, sponsors, or the general public. - [OAF 2021](https://artsvp.com/blog/oaf-2021.md): This blog post discusses how Outside Art Fair managed their bookings across multiple venues for their 2021 fair, which took place in New York. They used ARTSVP to handle the bookings and allowed visitors to book times for each participating gallery after purchasing a pass. The access feature of ARTSVP allowed the gallerists to have up-to-date guest lists, while also enabling the galleries to record the details of walk-in visitors. - [No queuing in the cold](https://artsvp.com/blog/no-queuing-in-the-cold.md): The global art market is slowly reopening since vaccines became available. Art fairs shifted to technology during the pandemic, but in-person events cannot be fully replicated. Fairs had to adapt to government regulations, capacity limits, contact tracing, and minimize queuing. As the year progressed, fairs adapted to new models, and larger art fairs re-opened with timed entry and covid waivers. ## Events - [RendezVous x ARTSVP: After Fair Party – Brussels Art Week](https://artsvp.com/blog/rendezvous-x-artsvp-putting-on-a-party.md): Your go-to hub for insights on art fairs worldwide, event management tips, and innovative digital solutions. Dive into expert tips, success stories, interviews and behind-the-scenes insights on how ARTSVP empowers art events. - [How to get on a VIP list.. Some tips](https://artsvp.com/blog/how-to-get-on-vip-list.md): Ever wondered how to get on a VIP list? In the art world it’s all about connections, timing, and a little insider know-how. Here’s your guide to unlocking exclusive access to the best events. - [ARTSVP Wrap-Up 2023](https://artsvp.com/blog/wrap-up-2023.md): Your go-to hub for insights on art fairs worldwide, event management tips, and innovative digital solutions. Dive into expert tips, success stories, interviews and behind-the-scenes insights on how ARTSVP empowers art events. - [Celebrating diversity: the 35th São Paulo Biennial](https://artsvp.com/blog/sao-paulo-biennial.md): This year São Paulo Biennial edition, themed 'choreographies of the impossible,' marks a groundbreaking moment as the first time the biennial is led by a group of Black-majority curators. In the spirit of dismantling established narratives, the curatorial team strives to build new imaginaries and the themes explored resonate with contemporary concerns, from environmental sustainability to decolonization and gender equality. - [In conversation with Art Haxhijakupi, The Koppel Project](https://artsvp.com/blog/interview-the-koppel-project.md): This blog post is an interview with Art Haxhijakupi, the Communications Manager at The Koppel Project. The Koppel Project is an arts charity, gallery, and creative hub that offers affordable studio spaces in Central London and supports the artistic community by providing funding and logistical support for exhibitions and collaborations. The post discusses how The Koppel Project got started and how it maintains its activities, as well as its program of exhibitions and events. It also explores the role that art events play within the program and how ARTSVP, an event registration platform, has helped The Koppel Project increase and maintain its audiences. - [Pharrell Williams’ Auction](https://artsvp.com/blog/pharrell-williams-joopiter.md): Pharrell Williams’ is using ARTSVP to take bookings to view pieces for his new auction business, Joopiter - [Grow your audience with online booking](https://artsvp.com/blog/grow-audience-booking.md): Learn how online invites and RSVPs can help you expand your audience, simplify your administration, and enhance your brand image. Discover the benefits of online booking today. - [Launching the ARTSVP blog](https://artsvp.com/blog/launching-artsvp-blog.md): This blog post announces the launch of ARTSVP's blog and highlights some of the topics that have already been covered, including tips for running a successful event, managing bookings across multiple venues, the importance of checking in guests, and how art fairs have adapted in 2020. The post also invites readers to suggest topics for future posts and emphasizes the importance of ARTSVP's help center and change log. - [How to run a successful private view](https://artsvp.com/blog/successful-private-view.md): This blog post provides tips for running a successful private view, including choosing the right date, reaching out to listing sites, inviting the right guests, gathering RSVPs, promoting on social media and mailing lists, and preparing logistical details. The post also suggests additional activities to engage and motivate the audience. ## Event management - [How a smooth check-in improves your guest experience](https://artsvp.com/blog/check-in.md): The success of any big event largely depends on a smooth check-in system, and the art world is no exception. ARTSVP, an event management system, offers essential features to ensure a hassle-free check-in experience for guests, including guest search, partial check-in, real-time live check-in across devices, and the ability to add walk-ins and last-minute bookings. A well-organized check-in system not only leaves a positive first impression on guests but also helps art organizations with post-event activities such as attendance tracking and follow-up emails. ARTSVP's easy-to-use dashboard, pdf tickets, and QR codes make check-in simple and efficient for front-of-house staff and volunteers. - [Why does booking suck?](https://artsvp.com/blog/why-does-booking-suck.md): This article discusses the common pain points of the booking process for customers, including unnecessary data collection, and how this affects businesses. It also explains the benefits of taking bookings for businesses and customers, such as better customer understanding and certainty of attendance. The article introduces ARTSVP as a solution for a stress-free booking experience and highlights its features that minimize data collection and send helpful confirmation and reminder emails. - [7 Tips for Ticketing an Event (That Actually Work)](https://artsvp.com/blog/tips-for-ticketing.md): Are you struggling with managing ticketing and online booking for your events? Check out these 7 practical tips that will help you improve your ticketing process and increase ticket sales. Learn about the best practices for creating effective event pages, setting ticket prices, promoting your event, and more. Follow these tips to streamline your ticketing process and make your next event a success. - [Custom branded booking pages with ARTSVP](https://artsvp.com/blog/custom-branded-booking-pages.md): ARTSVP helps clients create custom booking pages that match their brand's fonts and colors, improving the booking experience and building audience trust. Examples of recent event pages are shown, and the team is available to make the changes for you. - [In conversation with artist Kate Howe [Interview]](https://artsvp.com/blog/interview-kate-howe.md): The blog post talks about Kate Howe, an American artist and writer who moved to the UK to pursue a master's degree in painting at the Royal College of Art. Kate started Kate Howe Studios in Hampton Wick, Kingston, to share her art with the community and provide other artists with a space to experiment and take risks without the fear of doing it wrong. Kate created an actual community and developed her studio's activity by using ARTSVP, a booking system that helps her to know her audience and interweave different needs. ## Gallery resources - [The Essential Art Tech Toolkit for 2026](https://artsvp.com/blog/best-art-tech-tools.md): The art world is moving fast. To help you stay ahead, we’ve selected seven of our favourite art tech tools that are making life easier for galleries, art fairs, collectors and more. From seamless data management to effortless VIP guestlists, discover the essential toolkit you need to supercharge your business in 2025. - [Where to find the best artist opportunities, and resources](https://artsvp.com/blog/artist-opportunities-and-resources.md): Finding opportunities as an artist can be challenging in today's fast-paced world. With an overwhelming amount of information and feedback available, it's important to seek tips from trusted sources. Here are some recommended organizations for artists to find open calls, grants, prizes, and other opportunities. ## Artist opportunities - [Getting Inside the Studio: The Importance of Artist Studio Visits](https://artsvp.com/blog/importance-of-artist-studio-visits.md): This blog post provides valuable tips for artists on how to prepare for a successful studio visit, including cleaning and organizing their workspace, curating their work, and being ready to discuss their art. Discover how artist studio visits can help artists gain exposure, receive feedback, and make valuable connections in the art industry. ## More posts - [Our Favourite Summer Art Travel Destinations](https://artsvp.com/blog/summer-travel-destinations.md): Your go-to hub for insights on art fairs worldwide, event management tips, and innovative digital solutions. Dive into expert tips, success stories, interviews and behind-the-scenes insights on how ARTSVP empowers art events. - [Introducing ONE: Art World access with a single pass](https://artsvp.com/blog/one.md): One pass, one QR code, effortless access to the world’s leading fairs and exhibitions. From London to Lagos, ONE simplifies how you experience art - seamlessly, elegantly, and all in one place. - [Looking to the future: Growing connections](https://artsvp.com/blog/growing-connections.md): Launching a new initiative fostering collaborations in the art world. This post explores strategies for art event organisers to grow their audiences through partnerships and targeted marketing. Our mission is to connect artists, businesses, and enthusiasts in a network offering exclusive event access. Join us in creating a vibrant space for art appreciation and innovation. - [Guide to scanning tickets on entry](https://artsvp.com/blog/scanning-tickets-guide.md): ARTSVP makes it easy to configure scanners and scan tickets. - [Guide to sending invites](https://artsvp.com/blog/sending-invites-guide.md): An overview of creating and sending personalised invite links directly through ARTSVP. This saves time and gives you control over who can book private events. - [Introducing custom booking links](https://artsvp.com/blog/custom-booking-links.md): Custom booking links give clients the flexibility to create multiple links for the same event, making tracking the source of bookings simple and straightforward. - [Celebrating diversity: 7 artists supporting LGBTQ+ communities](https://artsvp.com/blog/celebrating-pride-7-artists.md): We made a selection of our favourite artists that used art as a platform for empowerment, contributed to the ongoing dialogue surrounding gender and sexuality and that became powerful symbols of resilience within the LGBT community. - [Celebrating Picasso 1973-2023: ARTSVP’s selection of best art shows opening world-wide](https://artsvp.com/blog/celebrating-picasso.md): Between the many current and upcoming exhibitions opening in the occasion of the 50th anniversary of Pablo Picasso's death, we wanted to share our favourite ones. Check out our list below and join us in honouring Picasso’s work and legacy! - [5 art organisations committed to environmental change](https://artsvp.com/blog/5-art-environmental-organisations.md): This blog post highlights some of the greatest initiatives in the arts that are committed to environmental issues. Companies like TBA21 Academy, Gallery Climate Coalition (GCC), Green Art Lab Alliance, The Ocean Agency, and Cape Farewell are using their creativity and artistic talents to raise awareness about environmental issues and promote sustainability. These companies serve as examples for others to follow as the world becomes more aware of the importance of sustainability. - [Immersive Art: Exploring the Appeal of Interactive Exhibitions](https://artsvp.com/blog/immersive-art.md): Explore the elements of Immersive Art Exhibitions that audiences find appealing and why they are being criticised by art critics. Find out more about David Hockney's new show at Lightroom. ## Optional - [Every post in one file](https://artsvp.com/blog/llms-full.txt) - [RSS feed with full text](https://artsvp.com/blog/rss.xml) - [Posts API (JSON)](https://artsvp.com/blog/api/posts)