# Running Your Fair

Section: Art Fair Guide · Page: https://artsvp.com/docs/art-fair-guide/running-your-fair

(Plans: All plans)

Fair week is mostly won before it starts. Running your fair means keeping the
live guest list, the ticket rules, and the door team in sync from the first
preview to the last public day, several entrances, several devices, one
current view of attendance. Browser check-in works on every plan; QR scanning
is (Plans: Pro & Expert).

## Before the doors open

1. Make a test booking for every important ticket type and slot.
2. Confirm the ticket shows the correct event, date, and entry type.
3. Test check-in, including a second scan for **Multiple Entry** tickets.
4. Create scanner profiles for the devices at each entrance. A profile limits
   which events its device can access, so update it whenever a device moves to
   another door or event.
5. Decide how the door treats early arrivals: a scanner admits any valid
   ticket for its events whatever its date or slot, so split days into
   separate events if each door must admit only today's tickets.
6. Give the door team event-level access or the scanner URL they need.

## While the fair is open

- Use the live **Check-in** page to search by name or email (three characters
  or more) and record walk-ins.
- Filter the guest list by status, ticket, slot, tag, or booking link when a
  queue has its own access rule.
- Keep one live list across devices, check-ins update everywhere, with no
  printed versions to drift out of date. The browser check-in page does need a
  network connection to show current data.
- Watch capacity and waitlist status before releasing more public links.

## After each day

Export the guest list when another system needs a snapshot, and a snapshot is
what it is: a CSV does not update after download. Review confirmed, checked-in,
cancelled, and no-show guests, plus booking-link tags, before the next day's
invitations or capacity decisions.

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Keep reading: [Check-in](https://artsvp.com/docs/guest-management/check-in) ·
[Scanners](https://artsvp.com/docs/guest-management/scanners) ·
[Guest List](https://artsvp.com/docs/guest-management/guest-list) ·
[Reporting and exports](https://artsvp.com/docs/reference/reporting-and-exports)

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