# VIP Previews and Public Days

Section: Art Fair Guide · Page: https://artsvp.com/docs/art-fair-guide/vip-previews-and-public-days

(Plans: All plans)

Should the VIP preview live inside the public event, or stand as its own? It is
the oldest question in fair planning, and on ARTSVP either answer works. What
decides it is whether preview and public days share capacity, tickets, and
booking rules.

## One event, when the rules are shared

Use a single **Daily Slots** event when every day carries the same tickets and
booking settings. Set the opening and closing time per day and a capacity per
slot; guests get one booking flow and your team one guest list.

Add ticket types such as **VIP Preview**, **Public Day**, and **Weekend Pass**,
and use total ticket quantities when an access tier has a ceiling separate from
the day's overall capacity. One thing to be aware of: a ticket type does not
create a separate event capacity pool by itself, the ticket's **Total
quantity** caps the tier, while slot capacity caps the whole time period.

## Separate events, when the rules differ

Create separate events when a preview and a public day need different:

- visibility or invitation access;
- booking approval, waitlist, or cancellation rules;
- confirmation emails and page wording;
- capacity, tickets, or front-of-house teams.

Place the events in a collection (Plans: Expert) so guests see one fair
programme and choose the events they want. A guest who books separate events
receives a separate booking and ticket for each one.

## Route each audience in

1. Send personal invitations (Plans: Pro & Expert) to named VIPs,
   collectors, press, and patrons.
2. Create booking links for newsletters, partners, social channels, or public
   sales, multiple links per event are (Plans: Pro & Expert).
3. After bookings arrive, open **Filter** → **Booking links** on the guest
   list, or click **Guests** on the link panel, to see who each channel
   brought in.
4. Use **Register Interest** when requests need approval before confirmation.

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Keep reading: [Dates and availability](https://artsvp.com/docs/events/dates-and-availability) ·
[Tickets and pricing](https://artsvp.com/docs/events/tickets-and-pricing) ·
[Invitations](https://artsvp.com/docs/guest-management/invitations) ·
[Collections Overview](https://artsvp.com/docs/collections/overview)

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