# Building a Collection

Section: Collections · Page: https://artsvp.com/docs/collections/building-a-collection

(Plans: Expert)

Building a collection takes four moves: create it, fill it with events, design
its public page, and share it. Create the events first, the collection
references them.

## Create the collection

1. Open **Collections**, click **New Collection**, fill in the form, and click
   **Create & add events**.
2. The **Add Events** step opens straight away. Click to add an event, pick it
   in **Choose an event**, and repeat with **Add another event** for the rest.
   Click **Finish** when you are done, or **Skip for now** to add events later.
3. In **Settings** → **Details**, set the name and visibility (**Public** or
   **Private**). **Social Sharing** on the same tab is the image, title, and
   description that appear when the collection link is shared.

## Add events

For a collection that already exists, open it and go to **Settings** →
**Events**. Click **Add events**, pick the event in **Choose an event**, and put
the events in the order the public page should show them. Add and remove events
at any time; each keeps its own tickets, capacity, and settings, and its own
booking page stays live, so an event can belong to a collection and still be
shared on its own.

One event can belong to several collections at once, for example a
private view that sits in both a fair week collection and a VIP programme
collection. Add it to each collection in turn, either from the **Add Events**
step when you create a new collection or from **Settings** → **Events** on one
you already have. It stays one event: tickets, capacity, and guests are shared
across every collection it is in. The only limit is that an
event can appear once per collection.

> **Tip:** For a fair week, put the events in the order guests experience them
> (preview first, public days after), not the order you created them.

## Design the public page

**Settings** → **Landing Page** opens the full-screen designer. See
[Collection pages](https://artsvp.com/docs/collections/collection-pages).

## Share it

From the collection's **Promote** page:

- for a public collection, copy its public link or download its QR code for
  print, a private collection has neither, so share a personal invitation or a
  collection booking link instead;
- set **Social Sharing** under **Settings** → **Details** before you post the
  link, so the preview matches the programme (see
  [Collection pages](https://artsvp.com/docs/collections/collection-pages#social-sharing));
- create **collection links**: named, trackable links, one per channel, each
  tagging the bookings it brings in;
- **invite guests to the whole collection** in one go: one invitation covering
  the events in it, each guest picking the ones they want, and from there their
  individual event choices behave as normal bookings.

After completing a booking from a collection, the guest's confirmation page shows a
**Book Another Event** button that returns them to the collection page to choose another
event. This button appears only when the booking came from a collection; standalone event
bookings do not show it. You will not see this button anywhere in the admin interface,
only on the public confirmation page guests see after booking.

## Use limit

A collection invitation shows a **Use limit** and counts the bookings made
through it. It starts at the number of events in the collection. The **Uses**
row shows that count, for example "2 of 3 used". A booking for 2 people at
one event still counts as 1 use.

Not supported yet: the Use limit does not stop a guest from booking another
event in the collection once it is reached, so it can't yet cap how many
collection events a guest picks.

A guest can't spend two uses on the same event. Opening an event they have
already booked takes them back to that booking.

Saving a custom Use limit from the pencil under **Invite Settings** stores
the number. Adding or removing an event, or a title, text, or image block on
the collection page, sets it back to the number of events.

A public collection link has no per-email cap across events either. [Force
Unique Bookings](https://artsvp.com/docs/events/booking-settings) only stops a second booking
of one event.

See also [Invitations: Use limit](https://artsvp.com/docs/guest-management/invitations#use-limit).

## Watch the responses

The collection's **Guestlist** shows everyone across every event in it, with the
same search, filters, statuses, and downloads as an event guest list. Collection
invitations sit here too. Open a collection link on **Promote** and click
**Guests** to see who booked through that link.

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Keep reading: [Collections Overview](https://artsvp.com/docs/collections/overview) ·
[Collection pages](https://artsvp.com/docs/collections/collection-pages) ·
[Invitations](https://artsvp.com/docs/guest-management/invitations)

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