# Appointments and Studio Visits

Section: Gallery Guide · Page: https://artsvp.com/docs/gallery-guide/appointments-and-studio-visits

(Plans: All plans)

A studio visit runs to a different rhythm from an opening: one collector, one
hour, an unhurried conversation. Appointments, consultations, tours, and
viewing appointments all work best as a **Custom Slots** event, you offer the
times, guests choose one, and each slot carries its own capacity.

## Build the schedule

1. Create an event and choose **Custom Slots**.
2. Add each appointment's start and end time as its own slot. A booking window
   that runs to midnight must end at 23:59, 00:00 is read as the start of the
   same day.
3. Turn on **Limit Capacity** and set **Capacity per Slot**.
4. Set **Max per booking** to 1 for individual appointments, or higher when a
   collector may bring guests.
5. Add a free ticket named for the visit, or a paid one when payment is part of
   the booking.

Two things worth knowing as the diary shifts: ARTSVP does not synchronise
Custom Slots with an external calendar, so when availability changes elsewhere,
update the ARTSVP schedule to match. And reducing a slot below its existing
bookings does not cancel those bookings.

## Confirm instantly, or approve first

- **Standard** confirms any available time immediately.
- **Register Interest** (Plans: Pro & Expert) holds each request until
  the gallery approves it.

Collect special requests when guests need to share access requirements or the
purpose of their visit; custom fields (Plans: Expert) can ask structured
questions on the booking form.

## Put it in front of guests

Send personal invitations (Plans: Pro & Expert) to selected guests, or
create a booking link for a concierge, an artist, or a public appointment page.
Every confirmed booking reduces the chosen slot's remaining capacity.

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Keep reading: [Dates and availability](https://artsvp.com/docs/events/dates-and-availability) ·
[Booking settings](https://artsvp.com/docs/events/booking-settings) ·
[Custom fields](https://artsvp.com/docs/events/custom-fields) ·
[Invitations](https://artsvp.com/docs/guest-management/invitations)

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