# Invitations and Collectors

Section: Gallery Guide · Page: https://artsvp.com/docs/gallery-guide/invitations-and-collectors

(Plans: Pro & Expert)

Collectors expect to be invited by name; a newsletter audience expects a link.
ARTSVP keeps both routes. A personal invitation gives a named collector or VIP
their own individual response route; a booking link serves the channels where
the audience matters more than any one recipient's identity. Personal
invitations, contact management, and multiple booking links are Pro and Expert
features, the Free plan includes one booking link per event.

## Build the audience

Guest lists tend to arrive from everywhere at once, the director's collectors,
the artist's friends, the comms team's press sheet. Gather them like this:

1. Add recipients individually, import a CSV, or select people from
   **Contacts**.
2. Keep durable groups (*"Press"*, *"London Collectors"*) as contact lists
   and tags, so next season's list is already half-made.
3. Create the invitations and review any unsent **Pending** rows.
4. Send from ARTSVP, copy personal invite links, or download the links for
   another delivery workflow.

A collector who books under more than one email can be one contact: add the
other addresses on **Settings** → **Contacts**. See
[Contacts and guest data](https://artsvp.com/docs/guest-management/contacts-and-data).

Creating an invitation does not send it. Until you send it or mark the guest as
contacted, the guest knows nothing about the event. And each invitation link is
personal, with a use limit, never publish one as a general booking link.

## A link for every channel

Create a separate booking link for each channel that needs its own reporting,
newsletter, Instagram, WhatsApp, a partner. Give each a recognisable slug and
tags. A link can carry a maximum number of guests, be switched off, or use
**Register Interest** so bookings from that route wait for approval.

## Read the story afterwards

The guest list shows invitation, booking, cancellation, and check-in activity
as one lifecycle. Filter by **Booking links** to see who a channel brought in.
After the event, export the list or open **Contacts** to see who was invited,
who confirmed, and who came. Archiving an invitation removes it from the
active list but keeps its history.

Contacts hold this engagement inside ARTSVP; moving it into another system is a
separate export step unless you use the API or webhooks.

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Keep reading: [Invitations](https://artsvp.com/docs/guest-management/invitations) ·
[Booking links](https://artsvp.com/docs/guest-management/booking-links) ·
[Contacts and guest data](https://artsvp.com/docs/guest-management/contacts-and-data) ·
[Guest List](https://artsvp.com/docs/guest-management/guest-list)

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