# Gallery Guide

Section: Gallery Guide · Page: https://artsvp.com/docs/gallery-guide/overview

(Plans: All plans)

A gallery's programme rarely runs to one format. A private view this month, a run
of studio visits the next, a collector event where every guest needs approving,
each wants a slightly different shape. This guide turns those occasions into
ARTSVP setups, starting from the three choices that matter: how guests gain
access, how much approval you need, and whether attendance happens once or in
bookable times.

Events, booking links, guest lists, and check-in work on every plan. Personal
invitations, contact management, and branding are (Plans: Pro & Expert)
features, tagged where they appear below.

## Choose the setup

| Gallery event | Recommended starting point |
|---|---|
| Private view or opening | **Single Slot**, personal invitations for selected guests, booking links for wider audiences. |
| Invitation-only event | Private visibility, personal invitations, and guest details set to match the list you need. |
| Public capacity-controlled event | Public visibility, a booking link, slot capacity, and a waitlist if needed. |
| Studio visit or appointment | **Custom Slots**, capacity per slot, and one place per booking where appropriate. |
| Event requiring approval | **Register Interest**, so your team approves each request before confirmation. |
| Gallery programme | Separate events, grouped in a [collection](https://artsvp.com/docs/collections/overview) (Plans: Expert). |

## One guest list, many routes

Personal invitations, public bookings, imported guests, walk-ins, and partner
routes can all feed the same event guest list. Use tags and separate booking
links to remember where each guest came from, the provenance survives without
splitting the one list your team works from on the night.

## Alongside your CRM

ARTSVP is not here to replace your CRM or newsletter tool. Export contacts and
attendance as CSV whenever another system needs them, bearing in mind a CSV is
a point-in-time file, not a live sync. When another system needs ongoing
updates, the API and webhooks (Plans: Expert) can feed it continuously.

> **Tip:** Build one complete event and duplicate its setup for the next
> opening. Settings belong to each event (changing organisation defaults never
> rewrites events that already exist) so review dates, capacity, links, and
> email wording on the copy before publishing.

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Keep reading:
[Private views and openings](https://artsvp.com/docs/gallery-guide/private-views-and-openings) ·
[Invitations and collectors](https://artsvp.com/docs/gallery-guide/invitations-and-collectors) ·
[Appointments and studio visits](https://artsvp.com/docs/gallery-guide/appointments-and-studio-visits) ·
[Quick Start](https://artsvp.com/docs/getting-started/quick-start)

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