For art fairs, biennials & art weeks
VIP previews, exhibitor invitations, timed public tickets and a front of house that keeps every door moving. Your whole art fair, on one live guest list.
Pro and Expert plans · 7-day free trial
Trusted by fairs and art weeks around the world
A city for a week
For one week a year, your fair is a small city. Exhibitors, collectors, press and thousands of visitors, all arriving at once – and you’ll know every one of them.
ARTSVP brings your VIP programme, exhibitor invitations, public ticketing and the door together, so VIP relations, the box office and front of house all work from the same live list.
Your identity, end to end
Collectors meet your fair on their phones long before they reach the door. Every step carries your name: the invitation, a booking page in your colours, Apple Pay at checkout and the pass in their Wallet.
01 · Invitation Expert
Personal invitations arrive by email and, on Expert, on WhatsApp too (falling back to SMS), each with a button straight to the guest’s invitation.
02 · Booking page Pro
Your colours and fonts on every booking and invitation page, and deeper CSS customisation on Expert, so it reads as part of your own website.
03 · Payment Every plan
Apple Pay and Google Pay switch on by themselves once your Stripe account can take payments, and tickets and extras are paid straight into it.
04 · Wallet pass Every plan
Guests add their tickets to Apple Wallet or Google Wallet in a tap. On Expert, design the pass itself: colours, logo, strip image and every field, front and back.
The fair week, start to finish
01 · Weeks before
Build your VIP lists by tier and send personal invitations by email and WhatsApp, tracked reply by reply. Exhibitors get portals of their own to invite collectors from an allocation you set.
Invitations Pro · WhatsApp invitations & exhibitor portals Expert
02 · Preview day
Invitation-only access with its own time windows and plus-ones, and press can register interest for your team to approve. Every guest gets their ticket straight away, on the web and in their Wallet.
Invitations & approvals Pro
03 · Public days
Day tickets, timed entry and multi-day passes, each with its own price, quantity and single or multiple entry. Add promo codes for students and partners, extras at checkout, and card payments with Apple Pay and Google Pay where available.
Ticketing, wallet passes & waitlists on every plan
04 · Throughout
Bring talks, tours and performances together on one programme page, with one link and one invitation. Guests choose what they’d like to attend, and every event keeps its own capacity and waitlist.
Collections Expert
05 · After the fair
See attendance, walk-ins and no-shows for every event, where bookings came from through your tracked links, and which exhibitor brought whom. Export every list to CSV, or connect your own systems.
Insights & exports on every plan · API & webhooks Expert
Exhibitor portals Expert
Each gallery, sponsor or press partner gets a private portal to invite their own guests, from an allocation you set. They keep control of their list. You keep the overview.
Access, tier by tier
Each tier is its own ticket or invitation, with its own price, quantity, entry time and single or multiple entry. Guests get a QR ticket, a PDF and an Apple or Google Wallet pass, in your own design on Expert.
Main entrance
Admitted and counted. A day ticket scans once, and the entrance count goes up.
VIP entrance
Free to come and go. VIP tickets are multi-entry, so guests can step out and back in.
Press desk
No second entry. A single-entry ticket that has already been used is turned away.
A scanner is just a link. Open it on any phone with no staff login, name it after its door and choose what it scans.
Check guests in by name, add walk-ins and watch the arrivals meter update across every entrance in real time.
Apple and Google Wallet passes, PDF tickets and ONE Pass: one QR code for every participating event of the week.
codeREADr handsets that keep scanning offline, and your own barcode stock on request.
The details
ARTSVP has made a significant change in the way we facilitate VIP bookings. The process is more personalised and efficient, and their team couldn’t be more helpful.
Elizabeth CoccoVIP Relations, NADA
Plans
Fairs run on Pro or Expert. Both include a 7-day free trial, and every plan comes with ticketing, Wallet passes and check-in.
£39 per month, billed annually
For print fairs, art weekends and smaller fairs: invitation-only previews, timed tickets and a scanner at every door.
£159 per month, billed annually
For international fairs with exhibitors. Everything in Pro, plus:
* Guests beyond your monthly allowance use ARTSVP Credits, £0.49 each and less in bulk. Each exhibitor portal uses 150 credits, once, when the exhibitor connects it. Sending invitations never uses credits.
Welcoming more than 100,000 guests a year? Talk to us about volume pricing.
Questions fairs ask us
Pro covers invitation-only previews, timed public tickets, approvals and QR scanning at every door. Choose Expert when exhibitors invite their own guests. Exhibitor portals, programme collections, custom booking questions, WhatsApp invitations, your own Wallet pass design and the API are Expert features.
Compare every plan ↗You create a portal for each exhibitor and set their allocation, for one event or across a whole programme. The exhibitor claims it with a free account, then invites guests by hand, by CSV or from their own contacts, or shares a booking link capped at their allocation.
Their invitations stay private until a guest confirms. Every confirmed guest appears on your list, marked with the exhibitor who invited them, and exhibitors are alerted by email and WhatsApp when their guests book and arrive.
Exhibitors and allocations ↗Each portal uses 150 credits, once, when the exhibitor connects it. Guests an exhibitor brings count towards your plan like any other booking; the exhibitor pays nothing. Four months after activation a portal becomes read-only: links already shared keep working until the allocation is used, and its guest list stays readable.
Billing and credits ↗On Pro and Expert, your colours and fonts carry through every booking and invitation page, at your fair’s own address on artsvp.com (meridianartfair.artsvp.com, say). Expert goes further: deeper CSS styling set up with our team, and your own design for tickets and Apple and Google Wallet passes, with your colours, logos, images and fields.
Emailed and printed PDF tickets keep the standard layout, and a small “Powered by ARTSVP” stays at the foot of each page.
Branding ↗Yes, on every plan. Apple Pay and Google Pay switch on by themselves: once your Stripe account can take payments, the buttons appear at checkout on the phones and browsers that support them. Every payment goes straight into your own Stripe account.
Stripe and payouts ↗Yes, on Expert. When an invitation is sent, the same invitation can be texted over WhatsApp, falling back to SMS if WhatsApp can’t deliver, with a button that opens the guest’s invitation. It needs the guest’s mobile number with its country code, and our team sets it up with you.
On Pro, you can copy any guest’s personal invitation link and share it on WhatsApp yourself.
Automations ↗Yes. Create a scanner for each door and choose which events it scans. It’s a link that opens on any phone, with no staff login. Check-ins sync live across every door, and you can see which scanner admitted each guest. Check-in needs an internet connection; Expert adds codeREADr handsets that keep scanning offline.
Setting up scanners ↗Yes. Mark a ticket as Multiple Entry and it scans on every visit. Single Entry tickets are refused on a second scan, with “Already entered” shown at the door.
Tickets, passes and access ↗Every guest list, attendance report and sales report exports to CSV on every plan. Expert adds the REST API and webhooks for bookings and events, and custom booking questions to capture what your CRM needs.
The ARTSVP API ↗A free personal pass that gathers a visitor’s ARTSVP tickets behind one QR code, in their Apple or Google Wallet, made for weeks when the same collectors move between a fair, its satellites and the galleries in town. ONE Pass is on by default, and Pro and Expert can switch it off.
About ONE Pass ↗Pro and Expert both include a 7-day free trial. For a fair, we’d suggest a short demo first: we’ll help you map your previews, tiers, exhibitors and doors onto ARTSVP before you set anything up.
Doors open soon
Book a short demo and we’ll walk through your previews, exhibitor allocations and doors together, or start a 7-day free trial and explore it yourself.
ARTSVP works with art fairs, galleries, artists and cultural institutions around the world.
Fair Pass
