01 · Weeks before
Invitations & allocations
Build your VIP lists by tier and send personal invitations by email and WhatsApp, tracked reply by reply. Exhibitors get portals of their own to invite collectors from an allocation you set.
For art fairs, biennials & art weeks
A fair to remember.
VIP previews, exhibitor invitations, timed public tickets and a front of house that keeps every door moving. Your whole art fair, on one live guest list.
£1,908 a year · 7-day free trial
- Your branding
- Apple Pay
- Apple Wallet
- WhatsApp invitations
Trusted by fairs and art weeks around the world
A city for a week
For one week a year, your fair is a small city. Exhibitors, collectors, press and thousands of visitors, all arriving at once – and you’ll know every one of them.
ARTSVP brings your VIP programme, exhibitor invitations, public ticketing and the door together, so VIP relations, the box office and front of house all work from the same live list.
Your identity, end to end
Your fair, in every guest’s pocket.
Collectors meet your fair on their phones long before they reach the door. Every step carries your name: the invitation, a booking page in your colours, Apple Pay at checkout and the pass in their Wallet.
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01 · Invitation
Invited on WhatsApp or email
Personal invitations arrive by email and on WhatsApp too (falling back to SMS), each with a button straight to the guest’s invitation.
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02 · Booking page
On-brand event pages
Your colours and fonts on every booking and invitation page, and deeper CSS customisation, so it reads as part of your own website.
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03 · Payment
Apple Pay checkout
Apple Pay and Google Pay switch on by themselves once your Stripe account can take payments, and tickets and extras are paid straight into it.
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04 · Wallet pass
Apple Wallet integration
Guests add their tickets to Apple Wallet or Google Wallet in a tap, and you design the pass itself: colours, logo, strip image and every field, front and back.
The fair week, start to finish
One platform for the whole fair week.
02 · Preview day
The VIP preview
Invitation-only access with its own time windows and plus-ones, and press can register interest for your team to approve. Every guest gets their ticket straight away, on the web and in their Wallet.
03 · Public days
Timed tickets for everyone else
Day tickets, timed entry and multi-day passes, each with its own price, quantity and single or multiple entry. Add promo codes for students and partners, extras at checkout, and card payments with Apple Pay and Google Pay where available.
04 · Throughout
Talks, tours & the programme
Bring talks, tours and performances together on one programme page, with one link and one invitation. Guests choose what they’d like to attend, and every event keeps its own capacity and waitlist.
05 · After the fair
What actually happened
See attendance, walk-ins and no-shows for every event, where bookings came from through your tracked links, and which exhibitor brought whom. Export every list to CSV, or connect your own systems.
Exhibitor portals
Give every exhibitor a door of their own.
Each gallery, sponsor or press partner gets a private portal to invite their own guests, from an allocation you set. They keep control of their list. You keep the overview.
- Allocations per exhibitor, for one event or across the whole programme
- Exhibitors invite by hand, by CSV or from their own contacts, or share a booking link capped at their allocation
- Their lists stay private until a guest confirms, then land on yours marked “Guest of…”
- Email and WhatsApp alerts the moment their guests book and arrive
- Requests for more places and messages to every exhibitor, in one shared inbox
- Exhibitors join with a free account, and their guests are covered by your plan
Access, tier by tier
A pass for every kind of guest.
Each tier is its own ticket or invitation, with its own price, quantity, entry time and single or multiple entry. Guests get a QR ticket, a PDF and an Apple or Google Wallet pass, in your own design.
Fair Pass
Main entrance
Admitted and counted. A day ticket scans once, and the entrance count goes up.
VIP entrance
Free to come and go. VIP tickets are multi-entry, so guests can step out and back in.
Press desk
No second entry. A single-entry ticket that has already been used is turned away.
A scanner for every door
A scanner is just a link. Open it on any phone with no staff login, name it after its door and choose what it scans.
One live count
Check guests in by name, add walk-ins and watch the arrivals meter update across every entrance in real time.
Tickets they already carry
Apple and Google Wallet passes, PDF tickets and ONE Pass: one QR code for every participating event of the week.
Dedicated devices
codeREADr handsets that keep scanning offline, and your own barcode stock on request.
The details
Built for the way fairs actually run.
- Programme collections
- One page, one link and one invitation across previews, talks and tours.
- Your own questions
- Up to five custom questions on each booking form: company, interests, access needs.
- API & webhooks
- Events, invitations and bookings flowing into your CRM and reporting.
- Complimentary places
- Let chosen guests book paid tickets free: mark their invitation to skip payment.
- Door staff access
- Event-only access for freelance teams, and a check-in-only role for the door.
- A link per channel
- Booking links for partners, press and newsletters, each with its own QR code, poster and counts.
- Reminders
- Up to three reminder emails before each event, so preview guests arrive on the day.
- Payments
- Stripe in nine currencies, with tax, extras, donations and card readers at the door.
- ONE Pass
- Visitors carry one QR code across every participating event of the art week.
ARTSVP has made a significant change in the way we facilitate VIP bookings. The process is more personalised and efficient, and their team couldn’t be more helpful.
Elizabeth CoccoVIP Relations, NADA
Pricing
One price. Everything a fair needs.
Exhibitor portals, VIP previews, ticketing, Wallet passes and every door, for £1,908 a year. It starts with a 7-day free trial, and we’d suggest a short demo first.
ARTSVP for art fairs
Built for fairs£1,908 a year, billed annually
For fairs of every size, from print fairs and art weekends to international fairs with exhibitors.
Book a demo- Personal invitations for each VIP tier, on email and WhatsApp
- Register interest, with approvals
- Exhibitor portals with allocations
- Timed tickets, day passes and promo codes
- Apple Pay at checkout, and Wallet passes in your own design
- QR scanners for every entrance, and codeREADr devices
- Programme collections and custom booking questions
- Contacts and guest history, the API, webhooks and automations
- Your colours and fonts, with deeper CSS styling set up with our team
- Up to 25 team members, plus event-only door staff
- Phone support and 12-hour replies
- 3.5% booking fee on paid tickets
Not ready for all of this? See our other pricing options
* Guests beyond your monthly allowance use ARTSVP Credits, £0.49 each and less in bulk. Each exhibitor portal uses 150 credits, once, when the exhibitor connects it. Sending invitations never uses credits.
Welcoming more than 100,000 guests a year? Talk to us about volume pricing.
Questions fairs ask us
Frequently asked questions.
What does ARTSVP cost for a fair?
£1,908 a year, billed annually, with 500 confirmed guest bookings a month and everything on this page: exhibitor portals, programme collections, custom booking questions, WhatsApp invitations, your own Wallet pass design and the API. Guests beyond your allowance use credits, and each exhibitor portal uses 150 credits, once.
Other pricing options ↗How do exhibitor portals work?
You create a portal for each exhibitor and set their allocation, for one event or across a whole programme. The exhibitor claims it with a free account, then invites guests by hand, by CSV or from their own contacts, or shares a booking link capped at their allocation.
Their invitations stay private until a guest confirms. Every confirmed guest appears on your list, marked with the exhibitor who invited them, and exhibitors are alerted by email and WhatsApp when their guests book and arrive.
Exhibitors and allocations ↗What does a portal cost?
Each portal uses 150 credits, once, when the exhibitor connects it. Guests an exhibitor brings count towards your allowance like any other booking; the exhibitor pays nothing. Four months after activation a portal becomes read-only: links already shared keep working until the allocation is used, and its guest list stays readable.
Billing and credits ↗How far does our branding go?
Your colours and fonts carry through every booking and invitation page, at your fair’s own address on artsvp.com (meridianartfair.artsvp.com, say). And it goes further: deeper CSS styling set up with our team, and your own design for tickets and Apple and Google Wallet passes, with your colours, logos, images and fields.
Emailed and printed PDF tickets keep the standard layout, and a small “Powered by ARTSVP” stays at the foot of each page.
Branding ↗Can guests pay with Apple Pay?
Yes. Apple Pay and Google Pay switch on by themselves: once your Stripe account can take payments, the buttons appear at checkout on the phones and browsers that support them. Every payment goes straight into your own Stripe account.
Stripe and payouts ↗Can invitations go out on WhatsApp?
Yes. When an invitation is sent, the same invitation can be texted over WhatsApp, falling back to SMS if WhatsApp can’t deliver, with a button that opens the guest’s invitation. It needs the guest’s mobile number with its country code, and our team sets it up with you.
You can also copy any guest’s personal invitation link and share it on WhatsApp yourself.
Automations ↗Can we run several entrances at once?
Yes. Create a scanner for each door and choose which events it scans. It’s a link that opens on any phone, with no staff login. Check-ins sync live across every door, and you can see which scanner admitted each guest. Check-in needs an internet connection; codeREADr handsets keep scanning offline.
Setting up scanners ↗Can visitors come back on a multi-day pass?
Yes. Mark a ticket as Multiple Entry and it scans on every visit. Single Entry tickets are refused on a second scan, with “Already entered” shown at the door.
Tickets, passes and access ↗Will ARTSVP work with our CRM or ticketing system?
Every guest list, attendance report and sales report exports to CSV. The REST API and webhooks cover bookings and events, and custom booking questions capture what your CRM needs.
The ARTSVP API ↗What is ONE Pass?
A free personal pass that gathers a visitor’s ARTSVP tickets behind one QR code, in their Apple or Google Wallet, made for weeks when the same collectors move between a fair, its satellites and the galleries in town. ONE Pass is on by default, and you can switch it off.
About ONE Pass ↗Can we try it before we commit?
Yes: ARTSVP starts with a 7-day free trial. For a fair, we’d suggest a short demo first: we’ll help you map your previews, tiers, exhibitors and doors onto ARTSVP before you set anything up.
Doors open soon
Let’s plan your fair.
Book a short demo and we’ll walk through your previews, exhibitor allocations and doors together, or start a 7-day free trial and explore it yourself.
ARTSVP works with art fairs, galleries, artists and cultural institutions around the world.