Events Overview
All plans
An event is the heart of ARTSVP: one bookable happening with its own dates, capacity, tickets, and public booking page. A private view, a press morning, a month of timed entry — each is an event, and the Events area lists every one in your current space.
The life of an event
An event begins as a draft, visible only to your team, while you shape its schedule, tickets, and page. Publish it and it goes live: guests can see it, book it, and start appearing on its guest list. Once its dates have passed it becomes a past event, and when you want it out of your active lists, archive it — archiving is reversible, and never deletes bookings or data.
| Status | Meaning |
|---|---|
| Draft | Not yet published. Guests cannot see or book it. |
| Published | Live and taking bookings on its public page. |
| Past | The event’s dates are over. |
| Archived | Tucked away from your active lists, data intact. |
Upcoming published events also carry a countdown — “Today”, “Tomorrow”, “In 5 days” — and show “Live” while the event is underway.
Inside an event
Open any event and its pages line up in the sub-navigation:
| Page | What it is for |
|---|---|
| Overview | The event at a glance: guest stats, latest bookings, capacity, quick actions. Drafts continue setup from here. |
| Guestlist | The live guest list: invitations, bookings, statuses, and check-in. See Guest List. |
| Promote | Booking links, QR codes and posters, social sharing, and sending invites. See Publishing and sharing. |
| Settings | How the event runs, in tabs: Details, Availability, Ticketing, Emails, Design, Advanced, and Developer Expert. |
| Insights | Booking and attendance analytics: live during the event, a report after it. |
| Preview | The public booking page, exactly as guests will see it. |
Most days have a rhythm to them: build in Settings, share from Promote, watch Guestlist, and read Insights once the dust settles.
Starting, repeating, retiring
- New Event opens the create-event wizard — a guided path from blank page to published. See Creating events.
- Duplicate, from the event card menu, copies an event’s whole setup into a new draft. A monthly private view or a recurring fair format only needs building once.
- Archive retires an event from your active lists without deleting anything.
One thing to be aware of: archiving does not cancel existing bookings or notify guests. Make any guest-facing changes — and tell affected guests — before you archive.
Keep reading: Creating events · Dates and availability · Publishing and sharing · Insights