ARTSVP
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Publishing and Sharing

All plans

Publishing makes your event live: the public booking page opens and guests can book. Sharing is how people reach it — booking links, QR codes, social channels, and invitations — and both jobs are done from the event itself.

Publishing

Publish from the wizard’s Review & Publish step, from the event’s card menu, or from the Published / Unpublished pill beside Help on every event page. Publishing stays blocked until the event has a title, a venue, a schedule producing at least one bookable slot, and at least one active ticket; the Review step lists anything missing and links to the right step. Incomplete drafts, archived events, and cancelled events leave the pill disabled. A cancelled event shows Cancelled there.

  • Preview shows the public page as guests will see it, before or after publishing.
  • Unpublish pauses bookings: the page shows your on-hold message instead, and existing bookings are untouched. Unpublishing does not notify guests who already booked, so tell them yourself if plans change.
  • Cancel event, from the event card menu, stops bookings and cancels live bookings. See Cancelling an event.

The public page URL comes from your organisation and event; see Custom domains for how ARTSVP organisation subdomains work.

The Promote page

Each event’s Promote page gathers the sharing tools:

  • The booking link — copy the event’s public URL, or share straight to WhatsApp and social channels.
  • Booking links — create additional trackable links, one per channel or audience. Each link tracks its own bookings, tags them, and can carry a promo code. See Booking links.
  • QR code and poster — download for print and the door.
  • Send Invites — start personal invitations from here.

Social Sharing

When someone pastes your event link in WhatsApp, iMessage, Facebook, LinkedIn, Slack, or X, they see a preview card: an image, a title, and a short description. On every plan that preview is made from your banner, or from your organisation logo if the event has no banner. Invitation links and booking links open the event page, so they carry the same preview.

Edit the preview

Shape the card under the event’s Settings → Advanced, in Social Sharing (above Miscellaneous). One thing to be aware of: the booking page keeps its own Banner Image. Changing the share card does not crop what guests see on the page.

  1. Hover the image and choose Crop, New image, Reset image, or Use banner. With no image yet, click Upload a sharing image.
  2. Click the image or Crop to choose the part that shows. An image of 1200 by 630 pixels looks best. Confirm with Use image, or Cancel.
  3. Edit Title and Description, or leave the automatic text: the event name, its dates, and ARTSVP, and Book for [event] by [organisation]. Title is also the browser tab title of the public event page. Title must be 3 to 120 characters; description can be up to 300.
  4. Open Live preview to see the card in WhatsApp, iMessage, Facebook, LinkedIn, and X. Each app styles its previews a little differently, so treat these as a close likeness rather than an exact copy.
  5. Save changes.

If the card says links still show an earlier crop, Save changes, crop, or choose a new image and they switch to the new sharing image.

Without Pro, Social Sharing shows the automatic preview and Upgrade plan. Saves of the card are ignored. If you leave Pro, the title and description return to the automatic text and the crop can no longer be edited; the last sharing image stays until the banner or sharing image changes.

A launch sequence that works

  1. Publish the event.
  2. Book a test place yourself and check the confirmation email.
  3. Send personal invitations to your priority guests first.
  4. Then share the public booking link in your newsletter and social channels, using separate booking links per channel so you can see what worked.

Keep reading: Booking links · Invitations · Event emails